Guest and logistics planner
Destination Wedding Guest Planner
Every guest, every arrival, every room and every dietary note for your wedding in Italy, gathered in one elegant planner.
Instant access by email after secure card payment.
Your guests travel to Italy for you. Their details deserve a home.
A destination wedding is more than one day. Guests arrive on different flights, stay in different places, join a welcome dinner, the wedding and perhaps a brunch the day after.
When RSVPs, rooms, transfers and allergies live in separate lists, it is easy to lose track, and hard to feel calm.
RSVPs scattered across messages and emails, not sure who arrives when, or who needs a transfer, rooms and check-out dates hard to keep straight, allergies and dietary needs at risk of being missed.
What is inside the planner
A complete structure for guests and logistics, built around how destination weddings in Italy really unfold.
01
Guest list and RSVP tracking
Who is invited, who has replied and who is still to confirm, all in one view.
02
Plus-ones and children
A clear place for partners and little guests, so every seat and bed is counted.
03
Accommodation, check-in and check-out
Where each guest stays and for how long, ready to share with hotels or the venue.
04
Airport and transfers
Arrivals, departures and transfers organised so no one is left waiting.
05
Welcome dinner, wedding day and brunch
Who attends each moment of your wedding weekend.
06
Allergies and dietary preferences
Every need noted and ready for the catering team.
How planning feels with your guests organised
You know where everyone is
Arrivals, rooms and every event of the weekend sit together in one place, always up to date, so you know at any moment who is where.
Your guests feel cared for
Transfers from the airport, comfortable rooms and every dietary need are handled with attention, so guests who travel to Italy for you feel truly welcomed.
Suppliers get clear numbers
Your venue, hotels, transport and catering team receive accurate numbers and the details they need, taken from one clear list rather than scattered messages.
The weekend flows
The welcome dinner, the wedding day and the brunch after are planned as one gentle story, with everyone knowing which moments they will share with you.
You answer questions easily
When a guest or supplier asks something, the answer is already in your planner, with no more searching through chats to remember who said what.
Why we created it
Why we created this planner
Best Luxury Events was founded by Marina Mătăsaru, who has been planning weddings in Italy since 2014. Together with her team, she accompanies couples from around the world in more than 13 Italian regions.
Guest logistics is one of the parts of a destination wedding that asks for the most care. We turned the structure we use with our couples into a planner you can use for your own guests.
Is this planner for you?
It is for you if…
- You are planning a wedding in Italy with guests travelling from abroad
- You are organising a wedding weekend with more than one event
- You need to coordinate rooms, transfers and dietary needs
It is not for you if…
- You are planning a very small ceremony without travelling guests
- You are looking for someone to book flights or rooms for your guests
- Your guest logistics are already fully managed by a planner
Everything you receive
- Destination Wedding Guest Planner · One elegant home for every guest, arrival, room and dietary note, shaped around how destination weddings in Italy really unfold.
- Guest list and RSVP tracking · Shows at a glance who has replied and who is still to confirm, so no RSVP slips quietly through the cracks.
- Plus-ones and children · Gives partners and little guests their own clear place, so every seat at the table and every bed is counted.
- Accommodation, check-in and check-out · Lets you see where each guest stays and for how long, ready to share with the hotels or the venue.
- Airport and transfers · Keeps arrivals, departures and transfers in order, so every guest landing in Italy is met and no one is left waiting.
- Welcome dinner, wedding day, brunch · Shows who joins each moment of your wedding weekend, so every event is planned for the right number of guests.
- Allergies and dietary preferences · Makes sure every allergy and dietary need is noted and ready for the catering team, so each guest dines with ease.
- Access inside the Best Luxury Events online platform · Keeps your guest information always with you on phone, tablet or computer, ready whenever a question or change comes up.
Investment
€15
Secure card payment via Stripe. Access by email right after purchase.
Words from our couples
Real messages from couples who planned their celebration in Italy with our team.
Personal guidance
If you are welcoming guests from many places and would like help seeing the whole picture, you can book a 20-minute online gift consultation with our team. We will look at your plans together and suggest the next calm steps.
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