The core planning system
The Italian Wedding Planner
One calm, connected place for your whole Italian wedding: budget, venue, suppliers, guests, design and the wedding day itself, built from more than ten years of planning weddings in Italy.
79 € · one-time payment · instant access in the Best Luxury Events online platform
Planning a wedding in Italy from abroad can feel scattered
Quotes in one inbox, guest replies in another, a budget in a spreadsheet you no longer trust, and a venue contract with dates you keep forgetting. When you plan from another country, every detail feels a little further away.
Most couples do not lack inspiration. What they lack is one clear structure that shows what has been decided, what is still open and what needs attention next.
Too many tabs, notes and messages, payments and deadlines easy to miss, guests, travel and accommodation hard to follow, no single view of where you really are.
What is inside the Planner
This is not a PDF. It is a digital organisation system with a dashboard and connected modules, structured the way we plan real weddings in Italy.
01
Your wedding dashboard
Date, location, guests, budget, overall progress, next tasks and upcoming payments, visible at a glance every time you open it.
02
Budget, contracts and payments
Plan your budget and follow deposits, payments, due dates, balances and documents, so nothing financial is left to memory.
03
Venue and suppliers
Compare venues by capacity, accommodation, prices, Plan B and logistics, and keep every supplier in order: photographer, videographer, florist, catering, DJ or band, beauty, transport, entertainment and stationery.
04
Guests, travel and seating
Guest list, RSVP, accommodation, dietary needs, transfers and events, together with flights, airport arrivals, hotels, welcome events and your seating plan.
05
Wedding design, menu and music
Style, palette, moodboard, flowers, tables, lighting, ceremony, cake and stationery, plus the full Italian menu from aperitivo to dessert and the music for every moment, including must-play and do-not-play lists.
06
Checklist and timeline
Tasks with owner, deadline and status, organised along a clear timeline: 18, 12, 9, 6, 3 and 1 months before, the wedding week and the wedding day.
07
Bridal and photo and video
Dress, shoes, accessories, fittings, hair, make-up, beauty appointments and an emergency kit, together with a shot list for your photographer and videographer.
08
Wedding experience and wedding day
What you want to feel, how your guests should feel, traditions and what luxury means to you, then the wedding day itself: contacts, suppliers, venue, transport, beauty, weather, Plan B and emergencies.
What changes when everything is connected
Clarity at every stage
You always know what is decided, what is still pending and what comes next, because your dashboard shows progress, next tasks and upcoming payments every time you open it.
Fewer forgotten details
Deadlines, deposits, payments and supplier tasks live together in one connected place rather than in your head, so nothing slips while you plan from another country.
Easier conversations
Share clear, up-to-date information with your partner, family, venue and suppliers, from guest numbers to the seating plan, so every conversation starts from the same page.
A structure built in Italy
The modules follow how Italian weddings actually work, from aperitivo to Plan B, using the same structure the Best Luxury Events team relies on behind the scenes.
More space to enjoy it
Less time searching through tabs, notes and messages, and more time for the choices that make your wedding feel truly yours, from the menu to the music.
Why we created it
Created by Marina Mătăsaru and the Best Luxury Events team
Marina Mătăsaru founded Best Luxury Events and has been planning weddings in Italy since 2014. Based in Faenza, in Emilia-Romagna, she works with her team across more than 13 Italian regions, for couples from around the world.
The Planner gathers the structure the team uses behind the scenes: the same questions, the same order and the same attention to detail, now available for couples who want to organise their wedding themselves.
Is the Planner right for you?
It is for you if…
- You are planning a wedding in Italy, especially from abroad
- You want one organised system instead of scattered files
- You like to stay in control of decisions and details
It is not for you if…
- You want someone else to plan everything for you (see Full Wedding Planning)
- You are looking only for inspiration images
- You prefer to work exclusively on paper
Everything included
- Wedding dashboard · Shows your date, guests, budget, progress and next payments at a glance, so you always know where you really stand.
- Budget module · Gives every euro a clear place in your plan, so spending stays in balance and decisions feel considered rather than rushed.
- Venue comparison · Lets you weigh capacity, accommodation, prices, Plan B and logistics side by side, so choosing your venue feels calm and certain.
- Suppliers module · Keeps your photographer, florist, catering, music, beauty and transport in quiet order, so no conversation slips through the cracks.
- Guests, RSVP and transfers · Follows every reply, dietary need and transfer in one view, so each guest arrives cared for and nobody is overlooked.
- Seating plan · Helps you place family and friends thoughtfully at each table, so the evening feels warm and every guest feels welcome.
- Wedding design · Brings your palette, moodboard, flowers, tables and lighting together, so the style you imagine becomes one coherent, beautiful picture.
- Checklist and timeline · Spreads every task from eighteen months out to the wedding day, so you know what matters now and what can wait.
- Contracts and payments · Tracks deposits, due dates and balances alongside your documents, so nothing financial is left to memory or last-minute surprises.
- Menu and music · Shapes your Italian menu from aperitivo to dessert and the music for every moment, with lists of what to play and skip.
- Photo and video shot list · Tells your photographer and videographer exactly which moments and people matter most, so the memories you treasure are captured.
- Travel module · Keeps flights, airport arrivals, hotels and welcome events organised, so guests travelling to Italy feel expected from the moment they land.
- Bridal module · Gathers dress, fittings, hair, make-up and beauty appointments with an emergency kit, so you feel serene and ready on the morning itself.
- Wedding experience · Helps you put into words how you and your guests should feel, and what luxury truly means to the two of you.
- Wedding day module · Holds every contact, supplier, transport detail, weather note and Plan B for the day, so you can simply be present.
79 €
€79
Secure card payment via Stripe. After purchase you receive an email to set your password and access the Best Luxury Events online platform.
Words from our couples
Real messages from couples who planned their celebration in Italy with our team.
Personal guidance
Not sure where to begin? Book a 20-minute gift consultation with our team. We will listen to your plans and help you see your next steps clearly, with no obligation.
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