Wedding day run sheet template
Wedding Day Timeline Template
Your day in Italy, hour by hour: every arrival, every moment and every contact in one calm run sheet, so you can simply be present.
Instant access by email after secure card payment.
The most beautiful day deserves more than a list in your head
On a wedding day in Italy, many people move at once: the florist, the photographer, the musicians, the venue team, your guests. When the timing lives only in your memory, every question comes back to you.
A clear run sheet lets everyone know where to be and when, and gives you the freedom to enjoy each moment instead of managing it.
Suppliers asking you what time to arrive, key moments that run late or overlap, phone numbers lost in long message threads, no clear plan if the weather changes.
What is inside the template
A structured run sheet built from the wedding day module our team uses in real planning, ready for you to fill in.
01
Hour-by-hour run sheet
The full flow of your day, from the first preparations to the last dance.
02
Supplier arrivals and set-up
When each supplier arrives, where they set up and how much time they need.
03
Key moments
Ceremony, aperitivo, dinner, first dance and cake, placed in a natural, unhurried rhythm.
04
Supplier and venue contacts
Every name and number together, ready to share with whoever coordinates on the day.
05
Weather and Plan B notes
A space to note what changes if the sky has other plans.
06
Emergency contacts
The essential numbers you hope not to need, kept in one place.
How your wedding day feels with a clear timeline
Everyone knows their moment
Suppliers and helpers follow the same hour-by-hour plan, with arrival and set-up times already written down, so nobody needs to come and ask you what happens next.
The rhythm feels natural
Ceremony, aperitivo, dinner and first dance flow into each other with breathing space between them, so the day unfolds at a gentle pace rather than a rush.
You are ready for the unexpected
Your Plan B for the weather and your emergency contacts are already written down, calmly and in advance, so a change of sky or a small surprise never unsettles the day.
You can hand it over
Share the run sheet with a trusted friend or whoever coordinates on the day, with every name and number in it, and let them hold the clock for you.
You stay present
With the timing written down and shared, your attention can rest on the people you love and on each moment as it happens, not on the schedule.
Why we created it
Why we created this template
Best Luxury Events was founded by Marina Mătăsaru, who has been planning weddings in Italy since 2014. Together with her team, she accompanies couples from around the world in more than 13 Italian regions.
Behind every serene wedding day we coordinate there is a detailed run sheet. We turned the structure we rely on into a template you can use for your own day.
Is this template for you?
It is for you if…
- Your venue and main suppliers are booked or nearly booked
- You want a clear, shareable plan for the wedding day
- You are coordinating suppliers yourselves or with a small team
It is not for you if…
- You are still choosing the region or the venue
- You are looking for someone to coordinate the day on site
- You already have a complete run sheet from your planner
Everything you receive
- Wedding Day Timeline Template · A calm, structured run sheet built from our own planning module, so your whole day in Italy has one clear home.
- Hour-by-hour run sheet · Lets you see the full flow from first preparations to the last dance, so every hour feels unhurried and clear.
- Supplier arrival and set-up times · Tells each florist, photographer and musician when to arrive and where to set up, so no one needs to ask you.
- Key moments of the day · Places ceremony, aperitivo, dinner, first dance and cake in a natural rhythm, giving each moment the breathing space it deserves.
- Supplier and venue contact list · Keeps every name and number together, ready to hand to whoever coordinates, instead of buried in long message threads.
- Weather and Plan B notes · Lets you decide calmly in advance what changes if the sky has other plans, so the weather never catches you unprepared.
- Emergency contacts · Holds the essential numbers you hope never to need in one place, so a small surprise stays small on the day.
- Access inside the Best Luxury Events online platform · Keeps your timeline at hand on phone, tablet or computer, so you can return to it anytime, including on the day itself.
Words from our couples
Real messages from couples who planned their celebration in Italy with our team.
Personal guidance
If you would like help shaping the rhythm of your day, you can book a 20-minute online gift consultation with our team. We will look at your plans together and share what makes a wedding day in Italy flow gently.
Book the gift consultationWe use only technical cookies, needed for the website to work. No tracking or advertising cookies. Cookie Policy